Merge pull request #2499 from npolshakova/npolshak/add-release-notes-…

…schedule-example

Add internal schedule for release notes PRs

release-team/role-handbooks/release-notes/README.md

@@ -161,6 +161,20 @@ A "Dependencies" section should be curated which outlines how external dependenc
 
 ## Release Cycle Milestone Activities:
 
+### Week 0 
+
+Create a table to track `Release`, `Branch Created Day`, `Week of Release`, `PR Merge Deadline`, `Release Notes Assignee`
+and `Release Notes Reviewer` based on the release timeline. This will serve as an internal schedule and signup sheet for
+the release notes team to follow. The schedule is used to track progress and give status updates during release team meetings. 
+
+##### Release Team Meeting Updates
+
+For the release team meeting, provide a `status` based on the following criteria:
+- A `Red` on our release notes status means that we are delayed past the deadline or there is a major blocker for our work to create Release Notes pull requests. 
+- A `Yellow` status generally means that we are still within the deadline of creating the Release Notes pull request, but 
+there are things (minor blockages, `krel` issues, etc.) that could cause a delay past the PR merge deadline.
+- A `Green` status means that everything looks good and done from Release Notes team side, i.e. the release notes pull requests are being created, reviewed and merged before the deadline. Everything is A-OK here.
+
 ### Week 1
 
 Begin running release-notes tool for the ongoing collection of release notes with the first alpha release, which has been cut directly after the latest minor.

releases/release-1.31/release-notes/README.md

@@ -0,0 +1,15 @@
+### Release Notes Milestones
+
+This is the internal schedule for the Release Notes team to follow for creating Release Notes PRs. This is based on the
+[v1.31 release](https://github.com/kubernetes/sig-release/tree/master/releases/release-1.31) timeline.
+
+| **Release**                        | **Week** | **Branch Created Day**  | **PR merge deadline**    |
+|------------------------------------|----------|-------------------------|--------------------------|
+| 1.31.0-alpha.1 released            | week 4   | Tuesday 4th June 2024   | Tuesday 11th June 2024   |
+| 1.31.0-alpha.2 released            | week 6   | Tuesday 18th June 2024  | Tuesday 25th June 2024   |
+| 1.31.0-alpha.3 released            | week 8   | Tuesday 2nd July 2024   | Tuesday 13th July 2024   |
+| 1.31.0-beta.0 released             | week 10  | Tuesday 16th July 2024  | Tuesday 23rd July 2024   |
+| Start final draft of Release Notes | week 11  | Tuesday 23rd July 2024  | Tuesday 13th August 2024 |
+| 1.31.0-rc.0 released               | week 12  | Tuesday 30th July 2024  | Tuesday 6th August 2024  |
+| 1.31.0-rc.1 released               | week 13  | Tuesday 6th August 2024 | Tuesday 13th August 2024 |
+