Merge pull request Expensify#46257 from Expensify/RachCHopkins-patch-5-1

Update Assign-report-approvers-to-specific-employees.md

docs/articles/expensify-classic/reports/Assign-report-approvers-to-specific-employees.md

@@ -8,18 +8,51 @@ description: Create approval hierarchies for reports
 To assign different approvers for different employees, your workspace must use Advanced Approvals as the report approval workflow.
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-Rather than having one approver for all members of the workspace, you can use the Advanced Approvals workflow to assign different report approvers to specific employees. 
+To assign different approvers for different employees (instead of everyone submitting to the same person), your workspace must use Advanced Approval as the report approval workflow.
 
 To assign a report approver to a specific member of your workspace, 
-1. Hover over Settings, then click **Workspaces**. 
-2. Click the desired workspace name. 
-3. Click the **Members** tab on the left. 
-4. Click **Settings** next to the desired member. 
-5. Click the “Approves to” dropdown and select the desired approver for the member’s reports.
-6. Click **Save**. 
-
-You can also set 
-- Over-limit approval rules that require a secondary approver when a specific member’s report expenses exceed a set limit.
-- Approvers for expenses under a specific tag or category.
+
+1. Hover over Settings, then click Workspaces.
+2. Click the desired workspace name.
+3. Click the Members tab on the left.
+4. Scroll down to the Approval Mode section and ensure that Advanced Approval is selected.
+5. Locate the employee in the Workspace Members table, which shows each member (in the User column) and who their reports are approved by (in the Submits To column). 
+6. Click a user’s Submits To field to set or update their approver.
+
+## Add levels of approval
+1. On the Workspace’s Members tab, locate the employee in the Workspace Members table and click Settings.
+2. Select the additional levels of approval you want to add for the employee:
+    - Role: Determines the employee’s level of access to reports and workspace settings. For instructions on setting roles, visit our [workspace roles guide](https://help.expensify.com/articles/expensify-classic/workspaces/Change-member-workspace-roles).
+    - Approves To: Determines who must approve a report after this user has approved it. This creates an approval chain. When added, a note is visible in the Details column of the Workspace Members table. If blank, the user is a “final approver.” 
+    - If Report Total is Over $X then Approves To: These two fields add an extra approver if the report total exceeds the set amount. When added, a note is visible in the Details column of the Workspace Members table.
+
+[Image coming soon]
+
+## Example
+
+Let's look at a basic workflow:
+
+| User | Submits To | Details |
+|----------|----------|-----------------|
+| Employee | Manager 1 |   |
+| Manager 1 | Finance Team | Approves to Manager 2<br>Approves to Finance Team over $1000.00 |
+| Manager 2 | Finance Team | Approves to Finance Team |
+| Finance Team | Finance Team |  |
+
+Here is what this setup means:
+
+- Employee doesn’t approve any reports. When they submit a report, it goes to Manager 1 for approval.
+- After Manager 1 approves a report from the Employee, the report goes to Manager 2 for approval unless the report is over $1,000. In that case, it goes directly to the Finance Team.
+- When Manager 1 submits their own report, it goes to the Finance Team for approval. 
+- When Manager 2 approves a report or submits their own report, it goes to the Finance Team for approval.
+- When the Finance Team submits a report, it is approved by the Finance Team. They are the final approver.
+
+Visit our How Complex Approval Workflows Work guide for more details.
+
+## FAQ
+
+What’s the difference between “Submits to” and “Approves to?”
+- Submits to: The person you submit your reports to for 1st level approval.
+- Approves to: The person you send reports that you've approved so they can complete an additional approval. This creates an approval chain. 
 
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