Madeline

Overview

Madeline is a software platform used by SeedCommons, La Base Argentina, Buen Vivir, La Base Nicaragua, and People's Solar Energy Fund to administrate non-extractive lending supporting cooperatives. Due to budget constraints, the repository is very customized and not in shape for general use as open source software.

Key features

• Divisions
  • Each division represents an organization. In practice each division is a cooperative of loan funds or a loan fund.
  • Divisions are arranged in a tree (or heirarchy) called the 'division tree' later in this list. This structure affects behavior in several other parts of the system.
• Cooperatives (aka Organizaitons)
  • belong to a division
  • have loans
• Users
  • associated with divisions, cooperatives, loans and projects
  • receive system emails for certain events (e.g. log updates)
  • different permissions for different users
• Projects
• Loans
  • Loans have types. These types affect behavior in Questionnaires (below)
  • Loan have statuses. These affect behavior in the accounting integration (see below)
  • auto duplication of loans and associated data
  • can be public or private
• a custom QuickBooks integration that facilitates accounting for loans in SeedCommons
  • automatic interest calculation
  • ability to create and edit transactions
  • syncs data from QuickBooks to create up to date loan schedules
  • printable Loan Schedule
• Questionnaires: a custom form system. Each loan or project has one response per questionnaire.
  • Business Planning - the answers to this special form automatically populate loan memos, and progress on this form is included in calculating 'loan health,' another feature
  • Post Analysis questionnaires
  • The form system is integrated into the division tree. It keeps questionnaires consistant within a group of loan funds while allowing individual funds to add customized questions.
  • The form system supports loan funds marking questions required or not based on the loan type, and overriding this choice elsewhere.
  • The form system supports 8 different types of questions, including a business canvas and breakeven table.
  • The form system supports arranging questions into nested groups.
  • Overwrite prevention
  • Progress calculations on the questionnaire taking into account required status of questions
• Localization: Madeline is multilingual and supports multilingual user input in many places (e.g. questionnaires, logs, documentation)
• Printable Loan Memo (mentioned above because it is populated with data from the Business Planning Questionnaire)
• Logs for projects and loans
• Project Steps
• Calendar
• Timeline
• Documentation: a system-wide feature allowing authorized users to add and edit helper text for most parts of Madeline
• Data Exports - provide csv exports about loans, including accounting data and answers to questionnaires
  • these are organized by division
  • these can be filtered by daterange
• A user dashboard
• Support for various forms of media attachments on projects, loans, users, organizations, and logs.
• Additional customization based on division (e.g. log behavior, colors in browser, logo)
• Public view (that does not require login) of divisions displaying 'public' loans in that division & using division customizations

Maintenance work needed

• Ruby upgrade
• replacing wice_grid library that is out of date. wice_grid provides grid view, sorting, filtering, csv export, and pagination for loans list, projects list, members list, divisions list, transactions list, and dashboard. There is no equivalent successor to wice_grid, so we will need to replace it with a collection of tools.
• Rails upgrade
• staying ahead of changes to Intuit QuickBooks app and API requirements

Requirements

• Ruby (see .ruby-version)
• Postgres
• ImageMagick for image processing
• Redis for Sidekiq job queue

Getting Started

git clone git@github.com:sassafrastech/madeline_system.git
cd madeline_system
bundle install
cp config/database.yml.example config/database.yml
nano config/database.yml
cp config/secrets.yml.example config/secrets.yml
nano config/secrets.yml
cp .env.example .env
nano .env
rake db:create && rake db:schema:load && rake db:seed  # db:setup fails for some reason, use this instead
rake dev:fake_data
rails s

Creating a test user from the rails console

Person.create(division_id: 99, email: 'test@theworkingworld.org', first_name: 'Test', has_system_access: true, password: 'test1234', password_confirmation: 'test1234', access_role: 'admin')

Background Jobs

Some things, including connecting to Quickbooks, loan health checks, and email require background jobs to be running.

To run jobs, you'll need to start redis. Then run bundle exec sidekiq from the project directory

Testing mailers

To test sending mail, install and run mailcatcher, then run background jobs with sidekiq:

gem install mailcatcher
mailcatcher
bundle exec sidekiq

Translations

Translation management is done using Transifex. See the bin/pull_translations and bin/push_translations scripts. The Transifex tx command line client is needed. See https://docs.transifex.com/client/installing-the-client for installation instructions.

Once the client is installed, obtain a token at https://www.transifex.com/user/settings/api/. Add it to your .bashrc/.zshrc/whatever like so:

export TX_TOKEN=<your_Transifex_API_token>

To push translations to Transifex, run

bin/push_translations

This combines all the *.en.yml files in the project into one temporary file and uploads them. We do it this way to make the translator's job easier as they only have to translate one resource.

To pull the latest translations from Transifex run

bin/pull_translations

and commit any changes.

QuickBooks Configuration

Set up Madeline test database

1. Run rake dev:db_reset. (This deletes all data and creates fake data.)
2. Sign in with the admin user. Credentials appear in the console when the above rake command is run.

At this time, Madeline only supports accounting with the quickbooks app set up by Sassafras.

Open QuickBooks sandbox

1. Log into Intuit Developer account associated with the project (talk to team for information)
2. Go to Sandbox (under Account dropdown). It may take a moment to load.
3. You will see sandbox companies. Click Go to company for the one you want to use.
4. A new window will open for a sandbox version of QuickBooks.

Adjust company account settings

1. Follow Open QuickBooks sandbox, if you are not inside QuickBooks.
2. Click on the gear icon to the upper right.
3. Click on Company Settings.
4. Inside the Advanced tab, scroll to the Categories section. Click the pencil icon.
5. Make sure Track classes is enabled with One to each row in transaction selected in Assign classes.
6. Make sure Track locations is enabled with Location label set to Division.

Set Up Required Class

1. Follow Open QuickBooks sandbox, if you are not inside QuickBooks.
2. Click on the gear icon to the upper right.
3. Click on All Lists under the Lists section.
4. Click on Classes.
5. Click New to open the new class form.
6. In the form, add Loan Products inside the Name field.
7. Click Save.

Create QuickBooks accounts inside the app's sandbox

1. Follow Open QuickBooks sandbox, if you are not inside QuickBooks.
2. Click on Accounting in the menu to the right.
3. Click on New.
4. A new account modal pops up.
5. Create the following accounts, if not existing.

Category Type	Detail Type	Name
Accounts receivable	Accounts receivable	Loans Receivable
Accounts receivable	Accounts receivable	Interest Receivable
Income	Service/Fee Income	Interest Income

Connect the QuickBooks app to Madeline

Connect API keys

1. Follow the steps in Open your Intuit Developer app.
2. Inside the project dashboard, click on the Keys tab.
3. Copy the OAuth Consumer Key and OAuth Consumer Secret into your .env file inside your Madeline environment. Use .env.example as a template.

Authorize redirect URI for your development environment

Oauth2 on Quickbooks requires that redirect URIs be whitelisted. So far, we have had the most luck with setting up our development server to use https and a domain name like madeline.test.

1. In the Quickbooks development interface, navigate to the app, then to Development - Keys & Oauth2.
2. Under redirect URIs, add your development uri followed by /admin/accounting-settings (e.g. https://madeline.test/admin/accounting-settings)
3. Note: alternatively you can configure your local server to use https://madeline.test/admin/accounting-settings which is already authorized.
4. Note: redirect URIs for production, rather than development or sandbox, qb companies must also have a real top level domain.

Authorize Madeline and QuickBooks connection

1. In your Madeline environment, you must be set up for background jobs (see main README)
   1. If this is not set up, your QuickBooks data import will always be 'pending.'
2. In your Madeline environment click Manage > Accounting Settings in the main menu.
3. Click the Connect to QuickBooks button. A popup opens.
4. Sign into your Intuit Developer account.
5. Choose a sandbox company to connect to.
6. Click the Authorize button to share data between QuickBooks and Madeline.
7. A message should appear from Madeline that you can now close the window.
8. Close the window. Refresh the main Madeline window. The QuickBooks settings page should show QuickBooks Status as Connected, and Quickbooks Data Import as in progress. Refresh until you see it has succeeded.

Connect QuickBooks Accounts

1. Follow the steps in the Create QuickBooks accounts inside the app's sandbox section above, if you have not done so already.
2. Visit the Madeline Setting page at Manage > Accounting Settings.
3. Click Connect to Quickbooks if you have not done so recently.
4. Refresh Accounting Settings page until you see that the quickbooks import has succeeded.
5. See the QuickBooks Accounts section lower on the page.
6. Change the three account values to the following:
   1. Principal Account: Loans Receivable
   2. Interest Receivable Account: Interest Receivable
   3. Interest Income Account: Interest Income
7. Click Save. A successfully updated flash message will appear.

Switching between sandbox and actual quickbooks companies on your local development environment:

1. For sandbox, you can log into an existing Intuit Developer account with the Madeline development credentials (in lastpass) to access existing sandbox companies.
2. Make sure you have the correct oauth consumer key and oauth consumer secret set in your .env file. For example, the sandbox variables are QB_SANDBOX_OAUTH_CONSUMER_KEY
3. Also in your .env file, set the QB_SANDBOX_MODE to 1 to use sandbox and 0 to use actual quickbooks companies
4. Ask a team member for values for the consumer key and consumer secret if needed.

Installing and Running Redis

Install Redis

1. If using a Mac, brew install redis.

Run Redis

1. Run redis-server.