From 9e54973035bd998503c3bfaad497b1412f729a52 Mon Sep 17 00:00:00 2001 From: Sofie de Vreese <40040992+SofiedeVreese@users.noreply.github.com> Date: Tue, 10 Oct 2023 01:38:34 +0000 Subject: [PATCH 1/4] Update Auto-Reconciliation.md Updating article to add image placeholder per https://stackoverflowteams.com/c/expensify/questions/17454/17455 --- .../expensify-classic/expensify-card/Auto-Reconciliation.md | 4 ++++ 1 file changed, 4 insertions(+) diff --git a/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md b/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md index 9de47d6e5beb..059877a18075 100644 --- a/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md +++ b/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md @@ -44,10 +44,14 @@ Once Auto-Reconciliation is enabled, there are a few things that happen. Let’s **What happens**: When an Expensify Card is used to make purchases, the amount spent is automatically deducted from your company’s 'Settlement Account' (your business checking account). This deduction happens on a daily or monthly basis, depending on your chosen settlement frequency. Don't worry; this settlement account is pre-defined when you apply for the Expensify Card, and you can't accidentally change it. **Accounting treatment**: After your card balance is settled each day, we update your accounting system with a journal entry. This entry credits your bank account (referred to as the GL account) and debits the Expensify Card Clearing Account. To ensure accuracy, please make sure that the 'bank account' in your Expensify Card settings matches your real-life settlement account. You can easily verify this by navigating to **Settings > Account > Payments**, where you'll see 'Settlement Account' next to your business bank account. To keep track of settlement figures by date, use the Company Card Reconciliation Dashboard's Settlements tab: +![Insert alt text for accessibility here](https://help.expensify.com/assets/images/image-name.png){:width="100%"} + ### Submitting, Approving, and Exporting Expenses **What happens**: Users submit their expenses on a report, which might occur after some time has passed since the initial purchase. Once the report is approved, it's then exported to your accounting software. **Accounting treatment**: When the report is exported, we create a journal entry in your accounting system. This entry credits the Clearing Account and debits the Liability Account for the purchase amount. The Liability Account functions as a bank account in your ledger, specifically for Expensify Card expenses: +![Insert alt text for accessibility here](https://help.expensify.com/assets/images/image-name.png){:width="100%"} + # Deep Dive ## QuickBooks Online From 4117624cbce608726c21a203278098a3fb370f88 Mon Sep 17 00:00:00 2001 From: Sofie de Vreese <40040992+SofiedeVreese@users.noreply.github.com> Date: Sun, 22 Oct 2023 23:11:08 +0000 Subject: [PATCH 2/4] Update Auto-Reconciliation.md Updating image placeholders with actual image URLs --- .../expensify-card/Auto-Reconciliation.md | 8 ++++---- 1 file changed, 4 insertions(+), 4 deletions(-) diff --git a/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md b/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md index 059877a18075..824f01f688b3 100644 --- a/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md +++ b/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md @@ -35,6 +35,8 @@ To set up your auto-reconciliation account with the Expensify Card, follow these 5. Head to the "Settings" tab. 6. Select the account in your accounting solution that you want to use for reconciliation. Make sure this account matches the settlement business bank account. +![Insert alt text for accessibility here](https://help.expensify.com/assets/images/Auto-Reconciliaton_Image1.png){:width="100%"} + That's it! You've successfully set up your auto-reconciliation account. ## How does Auto-Reconciliation work @@ -44,13 +46,11 @@ Once Auto-Reconciliation is enabled, there are a few things that happen. Let’s **What happens**: When an Expensify Card is used to make purchases, the amount spent is automatically deducted from your company’s 'Settlement Account' (your business checking account). This deduction happens on a daily or monthly basis, depending on your chosen settlement frequency. Don't worry; this settlement account is pre-defined when you apply for the Expensify Card, and you can't accidentally change it. **Accounting treatment**: After your card balance is settled each day, we update your accounting system with a journal entry. This entry credits your bank account (referred to as the GL account) and debits the Expensify Card Clearing Account. To ensure accuracy, please make sure that the 'bank account' in your Expensify Card settings matches your real-life settlement account. You can easily verify this by navigating to **Settings > Account > Payments**, where you'll see 'Settlement Account' next to your business bank account. To keep track of settlement figures by date, use the Company Card Reconciliation Dashboard's Settlements tab: -![Insert alt text for accessibility here](https://help.expensify.com/assets/images/image-name.png){:width="100%"} +![Insert alt text for accessibility here](https://help.expensify.com/assets/images/Auto-Reconciliation_Image2.png){:width="100%"} ### Submitting, Approving, and Exporting Expenses **What happens**: Users submit their expenses on a report, which might occur after some time has passed since the initial purchase. Once the report is approved, it's then exported to your accounting software. -**Accounting treatment**: When the report is exported, we create a journal entry in your accounting system. This entry credits the Clearing Account and debits the Liability Account for the purchase amount. The Liability Account functions as a bank account in your ledger, specifically for Expensify Card expenses: - -![Insert alt text for accessibility here](https://help.expensify.com/assets/images/image-name.png){:width="100%"} +**Accounting treatment**: When the report is exported, we create a journal entry in your accounting system. This entry credits the Clearing Account and debits the Liability Account for the purchase amount. The Liability Account functions as a bank account in your ledger, specifically for Expensify Card expenses. # Deep Dive ## QuickBooks Online From 692ab471e91e0f70e5ffffa7e5482a39b0599514 Mon Sep 17 00:00:00 2001 From: Sofie de Vreese <40040992+SofiedeVreese@users.noreply.github.com> Date: Thu, 26 Oct 2023 09:11:40 +1100 Subject: [PATCH 3/4] Update Auto-Reconciliation.md Added alt text for Accessibility --- .../expensify-classic/expensify-card/Auto-Reconciliation.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md b/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md index 824f01f688b3..cb43156ec5d3 100644 --- a/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md +++ b/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md @@ -35,7 +35,7 @@ To set up your auto-reconciliation account with the Expensify Card, follow these 5. Head to the "Settings" tab. 6. Select the account in your accounting solution that you want to use for reconciliation. Make sure this account matches the settlement business bank account. -![Insert alt text for accessibility here](https://help.expensify.com/assets/images/Auto-Reconciliaton_Image1.png){:width="100%"} +![Image showing overview of the Company Card Settings section](https://help.expensify.com/assets/images/Auto-Reconciliaton_Image1.png){:width="100%"} That's it! You've successfully set up your auto-reconciliation account. @@ -46,7 +46,7 @@ Once Auto-Reconciliation is enabled, there are a few things that happen. Let’s **What happens**: When an Expensify Card is used to make purchases, the amount spent is automatically deducted from your company’s 'Settlement Account' (your business checking account). This deduction happens on a daily or monthly basis, depending on your chosen settlement frequency. Don't worry; this settlement account is pre-defined when you apply for the Expensify Card, and you can't accidentally change it. **Accounting treatment**: After your card balance is settled each day, we update your accounting system with a journal entry. This entry credits your bank account (referred to as the GL account) and debits the Expensify Card Clearing Account. To ensure accuracy, please make sure that the 'bank account' in your Expensify Card settings matches your real-life settlement account. You can easily verify this by navigating to **Settings > Account > Payments**, where you'll see 'Settlement Account' next to your business bank account. To keep track of settlement figures by date, use the Company Card Reconciliation Dashboard's Settlements tab: -![Insert alt text for accessibility here](https://help.expensify.com/assets/images/Auto-Reconciliation_Image2.png){:width="100%"} +![Image showing overview of the Company Card Reconciliation Dashboard](https://help.expensify.com/assets/images/Auto-Reconciliation_Image2.png){:width="100%"} ### Submitting, Approving, and Exporting Expenses **What happens**: Users submit their expenses on a report, which might occur after some time has passed since the initial purchase. Once the report is approved, it's then exported to your accounting software. From 5f8ee37687982fe2dbf8fe192de587aed9866175 Mon Sep 17 00:00:00 2001 From: Sofie de Vreese <40040992+SofiedeVreese@users.noreply.github.com> Date: Wed, 1 Nov 2023 09:40:55 +1100 Subject: [PATCH 4/4] Update Auto-Reconciliation.md Removed the leading part of the sentence ("Image showing..", to just keep the description in there. --- .../expensify-classic/expensify-card/Auto-Reconciliation.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md b/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md index cb43156ec5d3..5f5ecca13b2f 100644 --- a/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md +++ b/docs/articles/expensify-classic/expensify-card/Auto-Reconciliation.md @@ -35,7 +35,7 @@ To set up your auto-reconciliation account with the Expensify Card, follow these 5. Head to the "Settings" tab. 6. Select the account in your accounting solution that you want to use for reconciliation. Make sure this account matches the settlement business bank account. -![Image showing overview of the Company Card Settings section](https://help.expensify.com/assets/images/Auto-Reconciliaton_Image1.png){:width="100%"} +![Company Card Settings section](https://help.expensify.com/assets/images/Auto-Reconciliaton_Image1.png){:width="100%"} That's it! You've successfully set up your auto-reconciliation account. @@ -46,7 +46,7 @@ Once Auto-Reconciliation is enabled, there are a few things that happen. Let’s **What happens**: When an Expensify Card is used to make purchases, the amount spent is automatically deducted from your company’s 'Settlement Account' (your business checking account). This deduction happens on a daily or monthly basis, depending on your chosen settlement frequency. Don't worry; this settlement account is pre-defined when you apply for the Expensify Card, and you can't accidentally change it. **Accounting treatment**: After your card balance is settled each day, we update your accounting system with a journal entry. This entry credits your bank account (referred to as the GL account) and debits the Expensify Card Clearing Account. To ensure accuracy, please make sure that the 'bank account' in your Expensify Card settings matches your real-life settlement account. You can easily verify this by navigating to **Settings > Account > Payments**, where you'll see 'Settlement Account' next to your business bank account. To keep track of settlement figures by date, use the Company Card Reconciliation Dashboard's Settlements tab: -![Image showing overview of the Company Card Reconciliation Dashboard](https://help.expensify.com/assets/images/Auto-Reconciliation_Image2.png){:width="100%"} +![Company Card Reconciliation Dashboard](https://help.expensify.com/assets/images/Auto-Reconciliation_Image2.png){:width="100%"} ### Submitting, Approving, and Exporting Expenses **What happens**: Users submit their expenses on a report, which might occur after some time has passed since the initial purchase. Once the report is approved, it's then exported to your accounting software.